The Calendar event action in Journeys allows you to automatically schedule meetings or events with employees. This ensures that everyone is aligned, prepared, and informed—without needing to manually send invites.
This action automatically creates and sends a calendar invitation to specified attendees once the previous step in the Journey is completed. You can customize all standard event details, such as title, description, date, time, duration, and attendees.
Calendar event content
Title: The subject line of the calendar event. This will appear in the email & calendar.
Description: The event body/notes. This will appear only in calendar.
Location: Physical or virtual meeting location (e.g., Zoom link or office room). This will appear in the email & calendar.
Organizer: Email address of the meeting organizer. Invite is always sent also to the organizer email and when invite is accepted or declined you get email notification. This will appear in the email & calendar.
Note:If you leave this field empty then you won't get notified if attendees accept or decline the event.
Date: Select the date the meeting will take place. This will appear in the email & calendar.
Hour/Minute: Set the start time of the event. This will appear in the email & calendar.
Duration: Specify how long the event will last (in hours and minutes).
Attendees: Add/map in the email address of who should receive the invite.
Time Saved: Optional to fill out – this is a statistic that helps estimate how much time this action saves you.
Example of how the sent invite looks like in Gmail
In Google Calendar
